Business Letter Envelope
This sample business letter envelope includes formal components, some
of which are optional for typical, employment-related business letters.
The graphic below represents the US Postal Service automation
guidelines for a standard business envelope that is 4-1/8 x 9-1/2 inches.
Replace the text in brackets [ ] with the component indicated.
Don't type the brackets.
If your envelope does not have a preprinted return address, type it
in the upper left corner, in an area not to exceed 50% of the length
and 33% of the height of the envelope. Leave a little space between
your return address and the top and left edges. How much depends on
the margin limitations of your printer or typewriter. For example,
laser printers typically require margins of at least 1/8 inch (9
points). 1/4 (18 points) to 1/2 inch (36 points) looks good.
Type the Special Mailing Notation under the postage area. It
doesn't have to line up perfectly with the stamp as shown, but it
looks professional. Type in all uppercase characters, if appropriate.
- SPECIAL DELIVERY
- CERTIFIED MAIL
Type the On-Arrival Notation so that its right edge lines up
with the left edge of the recipient's address. This is not a post
office requirement, but rather standard formatting. Type in all
uppercase characters, if appropriate. You might want to include a
notation on private correspondence, such as when mailing a resignation
letter. Examples are
The gray shaded area is where the optical character reader (OCR) at
the post office scans for the recipient's address. Type the
recipient's address within the shaded area, below other information.
Don't type anything to the left, right or below the recipient's
address. It's a good idea to include a line or two of space below
non-address information (such as the notations shown), before typing
the recipient's address. It makes it easier for the OCR to distinguish
- Including the recipient's job title after his or her name is
- If you know the recipient's department or mail-stop name or
number, include it after his or her name.
- Include the abbreviation USA after the Zip+4
code, if mailing to the United States of America from another
You'll need software to print a barcode. It's not required for
typical, employment-related letters. But if you want to get fancy and
have a later version of Microsoft® Word or
WordPerfect®, they will print barcodes.
Sample Business and Employment Letters
· Full Block
Components · Modified Block
· Modified Semi-Block Components
· Envelope Components ·
· Download Samples · Letter
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Envelope format source: US Postal Service
Stamp clipart courtesy of Corel
Copyright © 2000, J. Steven Niznik. All Rights Reserved.